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    Conference Production


    Whether you’re new to conferences or simply considering taking on a new partner, LearnQuest can help. Contact us today for more information on how LearnQuest can help you host your best conference yet.

    Free Consultation

    Meet with a LearnQuest conference specialist to learn more about conference production.


    or call 877-206-0106

    If you expect ten or ten thousand attendees, LearnQuest's global conference team will sweat the details and deliver an event to remember. Below are a list of ways LearnQuest can help you plan your conference.

    Pre-event

    • Venue search and site visit
    • Negotiate contract with venue and suppliers
    • Design and host event website
    • Set up and maintain registration system – regular reporting
    • Marketing assistance to drive attendance (mailing campaigns, social media communication, sales campaign)
    • Logistics assistance for registered attendees via conference mailbox/phone
    • Manage hotel block bookings
    • Set up and lead regular planning calls
    • Coordinate with the content team to come up with the conference schedule
    • Expo: coordinate marketing and selling of conference sponsorships
    • Designs: Floor plans, flyers, expo stands
    • Help with visa applications/legal documents (if applicable)

    During event

    • Organization and transportation/shipment of conference material
    • Venue set-up
    • Design, print and set up signage (floor plans, daily schedules, room names)
    • Design and print deliverables (conference guide, lab instructions, evaluation forms)
    • Collate attendee receivables (backpack/bag, handouts, gifts, etc)
    • Registration and info desk (for duration of conference)
    • Provide printed conference badges to all attendees at registration desk
    • Onsite coordination with suppliers (food/beverages, AV, IT)
    • Coordinate off-site dinner or event
    • Travel coordination (from airport, to off-site event)
    • Recruit and coordinate hostesses/conference assistants
    • Track session attendance
    • Collect evaluation forms
    • Expo: Set up Expo area, support sponsors with local needs, coordinate tracking of sponsor booth visits (via hand-held scanners)

    Post-event

    • Tear-down and clean-up at end of event
    • Transcribe or scan evaluation forms from sessions and overall conference
    • Provide post-event report

    If you are interested in having LearnQuest host your next technical conference or training event, please contact us at IBMConferences@Learnquest.com.

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